Franklin College Travel Guidelines

Travel policies, rules, and regulations of the University of Georgia are available at the following web address:

http://www.busfin.uga.edu/expend_control/travel.html

In addition, the following are Franklin College of Arts and Sciences policies on faculty travel:

In-State travel: Faculty and staff traveling within the state on any official business should fill out an "In-State Request to Travel" form before departure. Travel for "official" business means travel for any reasons related to a faculty or staff member's official work assignment.

Request for Authority to Travel Forms: To allow for adequate processing time, faculty planning out-of-state, domestic travel should submit Request for Authority to Travel forms to the College no later than two weeks prior to the intended date of departure. Travel authorization forms for international travel must be submitted to the College no later than four weeks prior to the intended date of departure, as they must be approved by the Vice President for Academic Affairs after passing through our office.

Under "Means of handling classes and other business" on the Authority to Travel form, faculty should include the name and phone number of another faculty member who will serve as contact person and insure that classes and other work assignments are covered. Graduate students and staff members should not be listed as contact persons.

Travel while teaching: When classes are in session, faculty should avoid scheduling travel that will cause them to miss assigned classes. Faculty who feel they must travel for legitimate work-related reasons that will result in missed classes should seek the approval of their department heads who will, if they support the request, seek approval from the Dean's Office, observing the deadlines indicated above. Prior to their departure and with the approval of department heads, faculty who intend to travel must see that their classes are covered by qualified faculty substitutes.

Department heads may discuss exceptions to these policies with the appropriate associate dean.