Graduation Advising and Certification

The mission of the Franklin College of Arts and Sciences Office of Academic Student Services is to provide information about the academic requirements and resources of the Franklin College, the University of Georgia, and the University System of Georgia. Advisors foster an environment of trust, respect, and mutual responsibility, while encouraging students to develop an appreciation for the enduring value of the liberal arts experience. Advisors educate students about the unique challenges and diverse possibilities at a large university. Students are encouraged to engage in a process of exploration and self-discovery that ultimately will lead to the realization of their academic and professional goals.

The Graduation Certification Office informs and advises students regarding progress towards graduation. Graduation advisors work with students and relevant departments to maintain the accuracy of academic records and certify students for graduation in the appropriate term.

This office offers graduation checks to all 5000+ Juniors and Seniors within the Franklin College. Whether or not a student requests a graduation check, graduation advisors evaluate the records of every student the semester prior to their expected graduation as well as the semester they intend to graduate.

Graduation advisors communicate with students in two primary ways - electronic 'grad checks,' and face-to-face appointments. We offer both of these services throughout the year.

 contact us

Graduation Certification Information

What is graduation certification?

Graduation certification is the process by which undergraduate students in the Franklin College are reviewed and cleared to graduate. This is done by a graduation advisor without any action on the part of the students, at the conclusion of the semester the student is tentatively scheduled to graduate.

What is a grad check?

A grad check is an optional appointment with a graduation advisor to discuss any academic questions a student may have. A comprehensive checklist of remaining graduation requirements will be given to the student. Optionally, a student may request an "e-grad check”, and a comprehensive checklist of remaining requirements will be sent to the student electronically.

  • Students are not cleared for registration by their graduation advisor.
  • To schedule an appointment for a grad check, visit SARA or call 706-542-1522
  • To request an e-grad check call us at 706-542-1522 

Is a grad check required?

No, it is not required. But you are encouraged to get a graduation check within one to two semesters of your intended graduation date.

How should I prepare for my grad check?

Check with your departmental advisor as to whether it is mandatory for you to turn in a “major checklist” to our office. This is not a current print-out of your degree audit, but rather a unique list, letter, or check sheet written by your advisor which lists major requirements and the courses being used to satisfy them. Each department handles this differently. Your departmental advisor should know the departmental procedure.

Graduation Date

How can I find out what my graduation date is?

  • Degree Works (look for "Pending Degree Term" in the column under your name)
  • Academic Advisor
  • Graduation Advisor
  • Note: The "Expected Graduation Date" in ATHENA is not correct. Check Degreeworks for accurate information.

Does my graduation date need to be accurate?

It is important for the graduation certification process, as well as Financial Aid, that your tentative graduation date is accurate. To update your graduation date, please contact our office at 706-542-1522 or email

Graduating with a dual degree or double major

If you are completing dual degrees (ex. AB & BS or AB & BSED, etc.) or a double major (ex. AB History and AB English), you should contact each of your departmental advisors and graduation advisors to verify requirements for each degree.

FERPA (Family Educational Rights and Privacy Act of 1974)

FERPA is a federal law designed to protect the privacy of students' education records. FERPA authorizes the release of “Directory Information” without a student’s prior written consent under certain conditions set forth in the Act. "Directory information" is information contained in an education record of a student which would not generally be considered harmful or an invasion of privacy if disclosed.

Directory information includes:

  • Student’s name
  • Address
  • Phone number
  • Email
  • Major/Fields of study
  • Dates of attendance
  • Degrees and awards received

Students who wish to restrict access to their directory information may do so, but this restriction may prevent a student's name from being included in the Commencement program. Students may add or remove the FERPA restriction in-person at the Registrar's Office or by emailing this form from the student’s UGA email along with a scan of the student's UGA ID.  


Commencement ceremonies are held at the end of Spring and Fall semesters. Commencement details are handled by the Registrar’s Office.

Some Franklin College departments have additional ceremonies or receptions for their graduating students.  Please visit Franklin College Departmental Graduation Ceremonies or contact your department directly for more information.

Will my name appear in the commencement program?

Your name is scheduled to appear in the commencement program for the term you are expected to graduate unless you have restricted your directory information.

Will I be graduating with honors?

Graduating seniors will be recommended for graduation with honors on the basis of their overall grade point average for all college-level work attempted.

Honors designations are:

  • Summa cum laude 3.90
  • Magna cum laude 3.70
  • Cum laude 3.50


Diplomas are normally mailed within 6 to 8 weeks after the official graduation date. For more information regarding your diploma, go to Diplomas are NOT given out at the commencement ceremony.


You should contact your graduation advisor listed below or you may email  

Who is the graduation advisor for my major?

Major Graduation Advisor
African American Studies Schala Bolton
Anthropology Schala Bolton
Arabic Schala Bolton
Art Rita Free
Art History Rita Free
Biochemistry & Molecular Biology Rebecca Jeffers
Biology Matt Willcox
Cellular Biology Rebecca Jeffers
Chemistry Nathan Freeman
Chinese Language and Literature Schala Bolton
Classical Culture Nathan Freeman
Classical Languages Nathan Freeman
Cognitive Science Nathan Freeman
Communication Studies Harriett Gunter
Comparative Literature Nathan Freeman
Computer Science Rita Free
Criminal Justice Studies Schala Bolton
Dance Harriett Gunter
Economics Schala Bolton
English Rebecca Jeffers
Film Studies Rita Free
French Greg Kline
Genetics Rebecca Jeffers
Geography Rebecca Jeffers
Geology Schala Bolton
German Matt Willcox
Germanic and Slavic Languages Matt Willcox
Greek Nathan Freeman
History Nathan Freeman
Interdisciplinary Studies Rita Free
Italian Greg Kline
Japanese Language and Literature Schala Bolton
Latin Nathan Freeman
Latin American and Caribbean Studies Greg Kline
Linguistics Nathan Freeman
Mathematics Schala Bolton
Microbiology Rebecca Jeffers
Music Rita Free
Philosophy Nathan Freeman
Physics Nathan Freeman
Physics and Astronomy Nathan Freeman
Plant Biology Rebecca Jeffers
Psychology Harriett Gunter
Religion Schala Bolton
Romance Languages Greg Kline
Russian Matt Willcox
Sociology Schala Bolton
Spanish Greg Kline
Statistics Greg Kline
Studio Art Rita Free
Theatre Rita Free
Women's Studies Schala Bolton

Franklin College Graduation Certification Office

130 Memorial Hall