Graduation Certification Office

The Graduation Certification Office is responsible for certifying that Franklin College candidates for graduation have met all requirements for graduation before earning their bachelors degree. Additionally, this office provides undergraduates with academic advising during their final two years of academic study which is designed as an optional supplement to their primary departmental advisement.

Graduation Certification Information

What is graduation certification?

Graduation certification is the process by which undergraduate students in the Franklin College are reviewed and cleared to graduate. This is done by a graduation advisor without any action on the part of the students, at the conclusion of the semester the student is tentatively scheduled to graduate.

What is a grad check?

A grad check is an optional appointment with an advisor to discuss any academic questions a student may have. A comprehensive checklist of remaining graduation requirements will be given to the student. Optionally, a student may request an "e-grad check", and a comprehensive checklist of remaining requirements will be sent to the student electronically.

Students are not cleared for registration by their graduation advisor.

To schedule an appointment for a grad check, visit http://appoint.franklin.uga.edu

To request an e-grad check, call the Graduation Certification Office at 706 542-1522, or come to our office in 130 Memorial Hall.

Is a grad check required?

No, it is not required. But you are encouraged to get a graduation check within one to two semester of your intended graduation date.

Who is the graduation advisor for my major?

Show a list of all advisors

How should I prepare for my grad check?

Check with your departmental advisor as to whether it is mandatory for you to turn in a “major checklist” to our office. This is not a current print-out of your degree audit, but rather a unique list, letter, or check sheet written by your advisor which lists major requirements and the courses being used to satisfy them.

Each department handles this differently. Your departmental advisor should know the departmental procedure.

Graduation Date

How can I find out what my graduation date is?

• Degree Works
• OASIS
• Academic Advisor
• Graduation Advisor

Does my graduation date need to be accurate?

Yes. It is important for the graduation certification process, as well as Financial Aid, that your tentative graduation date is accurate.

How do I update my graduation date?

You can update the academic term in which you expect to complete your degree requirements via OASIS if you are nearing graduation. In this case, the Registration Main Menu will include "Check Degree Program/Graduation" as an option. After choosing this option, you can view your graduation data and select the academic term in which you expect to complete your degree requirements.

Registration Main Menu		Check Degree Program		select the academic term

If your graduation date is listed as the current term and needs to be changed to a future term OR if your graduation date is listed as a future term and needs to be changed to the current term, you will need to email your graduation advisor.

Other

Graduating with a dual-degree

If you are completing dual-degrees (ex. AB & BS or AB & BSED, etc.), you should contact each of your departmental advisors and graduation advisors to verify requirements for each degree.

Minors

Minors are certified by the department offering the minor. A Minor Completion Form must be delivered to the Graduation Certification Office prior to your graduation.

FERPA (Family Educational Rights and Privacy Act of 1974)

FERPA is a federal law designed to protect the privacy of students' education records. FERPA authorizes the release of “Directory Information” without a student’s prior written consent under certain conditions set forth in the Act. "Directory information" is information contained in an education record of a student which would not generally be considered harmful or an invasion of privacy if disclosed.

Directory information includes:

• Student’s name
• Address
• Phone number
• Email
• Major/Fields of study
• Dates of attendance
• Degrees and awards received

Students who wish torestrict access to their directory information may do so, but this restriction may prevent a student's name from being included in the Commencement program. Students may add or remove the FERPA restriction from the "Change Address Information" page on OASIS

Student Records Main Menu		Change Address Information		restrict all directory information

 

Commencement

Where do I find information about commencement?

A commencement ceremony is held at the end of each semester. Commencement details are handled by the Registrar’s Office http://commencement.uga.edu/ You can view information on the both current and future commencements.

Will my name appear in the commencement program?

Your name is scheduled to appear in the commencement program for the term you are expected to graduate. See How do I update my graduation date? for more information on this.

Will I be graduating with honors?

Graduating seniors will be recommended for graduation with honors on the basis of their overall grade point average for all college-level work attempted.

Honors designations are:
    Summa cum laude 3.90
    Magna cum laude 3.70
    Cum laude 3.50

Diplomas

Diplomas are normally mailed within 6 to 8 weeks after the official graduation date. For more information regarding your diploma, go to http://www.reg.uga.edu/graduation/diplomas. Diplomas are NOT given out at the commencement ceremony.

Questions?

You should contact your graduation advisor or you may email askgco {at} uga dt edu